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Building Condition Assessment (BCA) includes a complete and multi-disciplinary inspection of an organization’s buildings. For facility managers, it is always the best practice to have a factual picture of where the building’s assets are in their useful operating life. A Building Condition Assessment not only gives us the ability to review the assets and equipment of the building but also to be better prepared to develop appropriate asset management plans and capital budgets.
This assessment is often expressed in a Facility Condition Index (FCI), which is an industry-standard metric that provides a benchmark of a building’s condition.
FCI is calculated as:
For a Facility Manager, knowing the appropriate process is the first step towards a value-driven building assessment.
Here are the 5 steps to conducting a successful Building Condition Assessment:
The first step of a Facility Condition Assessment is to do a preliminary preparation for the inspection. This includes the mobilization of the consulting team of engineers and arranging site access for them. The consulting team should include architects, a mechanical engineer, an electrical engineer, a structural engineer, and a cost estimator. In some inspection, there is also a need for civil engineers, security consultants, heritage consultants, environmental experts, and others, depending on nature and existing condition of the building.
While selecting an FCA team, make sure it has the most knowledgeable and experienced people required to undertake a detailed and comprehensive building inspection. The consulting team should be very clear about the full scope of the project, and the roles and responsibilities should be assigned as per the project-specific briefing. The team should be given the flexibility to bring in creative and innovative ideas to address the unique aspects of the individual project.
While the consulting team inspects a facility, all the assessment data needs to be collected, reviewed, and stored at a place. The consulting team also performs on-site walkthroughs inspection, taking digital pictures and interviews with the building staff to gauge the conditions and challenges of working in the building. These interviews generally aim to answer some of the below questions:
This interview data, too, need to be listed somewhere in order to keep a tab of all the conversations that happened with the interviewees. Some consulting teams also use specific apps to take notes of all these findings so that all the information is collected properly.
All these findings during the building inspection play a very critical role in creating the assessment reports, and hence should not be missed in any case.
The consulting team provides you with a detailed report of the assessment. This generally includes:
Executive Summary: The executive summary covers the below information:
Introduction: The introduction covers the below information:
Assessment Summary: An assessment summary consists of the below information:
5-year Expenditure Summary: The 5-year expenditure summary consists of the below details:
30-year Expenditure Summary: Similarly, the 30-year expenditure summary consists of the below details:
Detailed System/Requirement Analysis: The report also gives a detailed analysis of the different systems in the building:
Renewal needs and Facility Condition Index (FCI): This section of the report gives the renewal cost of the building, as well as the Facility Condition Index, that tells the condition of the building.
The assessment report needs to be thoroughly analyzed and taken into consideration for building future plans regarding the replacement/renewal of the building.
This is generally done by the facility managers and the other facility executives who are actively involved in the FCA process. Post this, the report is also reviewed by the peers to examine all the data and check for loopholes if any.
In the final stage of the Building Condition Assessment (BCA) process, the assessment report is presented to the management and the decision-makers. The ultimate purpose of a Building Condition Assessment is to make data-driven decisions about the facility and ensure that the budgeting needs are in line with the projections being made. The management and decision-makers of the facility need to ensure that accurate inference is drawn from the report, and a decision is taken accordingly.
Ultimately, Building Condition Assessments can only be accomplished with the right planning and course of action. To know how to perform a full-fledged BCA backed by scientific data, check out our step-by-step definitive E-book on Building Condition Assessment.
The Ontario Education Collaborative Marketplace (OECM) is a broader public sector, not-for-profit, procurement organization that offers a marketplace of competitively sourced and priced products and services that deliver savings and
On January 1, 2014, the Ontario Fire Code was amended (O.Reg.150/13) to improve fire safety in various facilities, including Homes for Special Care, Homes for the Aged, and Buildings with
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